Trending December 2023 # How To Record Voice On Mac Easily And Quickly # Suggested January 2024 # Top 15 Popular

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Recording audio on Mac is intricate as its built-in software QuickTime Player cannot capture the internal sounds. In turn, this creates a big problem for gamers who need to live to stream their gaming videos. Also, those who want to record tutorial videos or any essential information with their voice could face difficulties.

One way you can easily overcome this problem is to record internal audio sound easily, i.e., an offline screen recorder! Surprisingly, the offline external screen recorders allow Mac users to record both external and internal sounds simultaneously! These screen recorders let you smoothly handle your professional and educational life with uninterrupted voice recording. Besides, you can also capture the beautiful moments you share with your loved ones living overseas through webcam and video calling software. know more about Skip Tracing.

With the rising demand for screen recording software, multiple tools have thrived, some of which are useless. To help you avoid being misguided, here we talk about the top-of-the-line offline screen recorder tools that make voice recording hassle-free! So let’s get started!

Part 1. How to Record Voice on Mac with EaseUS RecExperts

EaseUS RecExperts is a feature-packed screen recording tool that lets you capture any part of the screen seamlessly! From multi-screen recording features and quick player access to editing during recording, EaseUS experts have got you covered all. Being compatible with both

Windows and Mac, the software allows you to record audio from live streaming, webinars, meeting calls, and more!

EaseUS RecExpert Features:

Watermark-free webcam recording with customized background

This tool lets you record the webcam video and your screen in unison, adding a personalized background. This feature helps seamlessly record gameplay videos, tutorial videos, presentations, etc. Also, its green screen technology lets you record any video with a virtual background.

Easy recording of microphone audio

Be it any streaming audio or a YouTube one; this multifaceted tool can help record all! The best part is that EaseUS RecExperts lets you mute the original audio without muting the recorded file so that anyone else in the room is unbothered!

Capture screenshots during the recording

Built-in free record player

With an inbuilt record player, EaseUS RecExperts lets you record videos in 4k definition uninterruptedly! Also, you don’t need to compress the downloaded file to play or adjust the playback speed of the raw file.

Video cutter and editor

Record games for live streaming

It is the best tool for capturing games for live streaming. You can record your game in 4K UHD quality and stream it at 144fps with zero lagging! This tool lets you record encrypted live videos and TV series from any OTT platform, including Netflix and YouTube.

Also read:

10 Best Android Development Tools that Every Developer should know

Quick player access & Easy File Management

How to Record Internal Sound with EaseUS RecExperts

Through these three simple steps, you can easily capture your desired audio!

Step 1: Configure the recording

Step 2: Record the audio you want

Step 3: Play, make editings and save

Once the recording is complete, you can open the audio file in the built-in video editor. You can crop, merge or cut it as per your requirements and then save it to use later!

Part 2 Free Software to Record Voice on Mac

Alongside EaseUS RecExperts, there are several other free software with which you can record internal voice on your Mac. Take a glimpse of the top-rated ones among all:

1. OBS

OBS, or Open Broadcaster Software, is a free and open-source software for video recording and live streaming. Gamers commonly use it to stream their gameplay on platforms like Twitch and YouTube, but it can also be used for other purposes such as video recording and live event streaming.

OBS is available for Windows, macOS, and Linux operating systems, and it offers a wide range of features, including support for multiple sources (e.g., game capture, microphone, webcam), the ability to mix audio and add filters and effects, and support for popular streaming platforms and protocols.

Features:

Support for a wide range of sources, including game capture, microphone, webcam, media files, and more. It supports popular streaming platforms and protocols, including Twitch, YouTube, Facebook Live, and more.

The ability to mix multiple audio sources and add filters and effects to them.

Advanced settings and options for more experienced users include video and audio bitrate control, custom hotkeys, and third-party plugins and script support.

A large and active community of users and developers who provide support and share resources such as tutorials, custom scenes and sources, and more.

2. Audacity

Audacity is a multitasking screen recorder tool embedded with versatility and amazing features. The tool is free and comes with no additional or hidden charges. Among its wide range of functions and features, noise reduction and noise gates are the best! Also, the software lets you adjust the pitch for clearer and background noise-free audio.

Keeping all these apart, like other screen recorders, this one, too, has basic editing features, including cutting, trimming, and merging. Most importantly, this software can save your downloaded file in different formats such as WAV, MP3, etc.

Audacity Features

Recording: Audacity lets you record audio from live streaming, webinars, microphone, or mixer. Also, the software allows digitalizing audio from a wide range of media.

Import/ Export: This software allows you to import sound files, customize them with editing, and merge them with a separate sound file. Similarly, you can export your personalized audio in different formats.

Effects: You can make your downloaded audio more tempting with different effects! The software has multiple sound effects, including LADSPA, VST, Audio Unit, etc.

Sound quality: Audacity is popular for its HD sound quality. The tool supports 16-bit, 24-bit, and 34-bit

Also read:

Top 10 Successful SaaS Companies Of All Times

3. Logic Pro

Made exclusively for Mac, Logic Pro is a complete solution that caters to all your audio recording requirements. This professional-grade, feature-rich software is everything you need to create customized music on your Mac device. With a user-friendly and sleek interface, Logic Pro lets you record and edit your audio files without a fuss!

Integrated with Dolby Atmos tools and innovative features, the software lets you customize the file impressively! Its inbuilt sound library has enormous sounds and plugins to add effects to the audio file.

Logic Pro Features

3D Object Panner: Logic Pro supports Dolby Atmos till 7.1.4, along with the height channels. Its inbuilt 3D Object Panner helps position the audio precisely to the listeners.

Massive collection of plugins: The software has a vast collection of plugins that collaborate with Dolby Atmos and let the users create a professional-level spatial mix.

Exported files are compatible with Apple Music: The files are exported directly as a Dolby Atmos file and are well-fitted with Apple Music.

Final words

An offline screen recorder doesn’t rely on internet connectivity. With it, you can record, edit, mix, and play your audio and video records even if the internet connection is unstable. Due to this reason, Mac users love trying their hands at offline recorders rather than online ones.

Each screen recording software has its perks, facilities, and features. So, before you choose yours, take some time to figure out your requirements and then opt for your suitable software. EaseUS RecExperts can be your ideal choice as it is enriched with all the features a Mac user could look for in a screen recording tool.

What’s holding you back? Download it today to record internal audio in your Mac device fuss-freely!

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How To Use Appleā€™s Voice Memos App On Mac

Voice Memos has existed on iPhone since the 2009 iPhone OS 3 software nine years ago. At its annual developer conference in June 2023, Apple announced it would make Voice Memos available for iPad and bring the app to macOS alongside a few other native iOS apps, like Stocks, Home and News.

Voice Memos is available on iPad with iOS 12 and Mac computers with macOS Mojave 10.14. With feature-parity across iOS and macOS, Voice Memos comes with iCloud support which lets it keep your recordings in perfect sync across all your iPhone, iPad, iPod touch devices and Mac computers.

Voice Memos is especially popular with journalists, bloggers, musicians and other people who conduct interviews for a living, but it can be used to record just about anything, like your thoughts, impressions and what not.

Voice Memos leaps onto Mac

Voice Memos is one of the apps that Mojave brings from iOS to the desktop. These ported apps were realized using Apple’s brand-new framework, coming next year, that it says was designed to make porting existing iPhone and iPad apps to macOS easier.

With Voice Memos, your Mac becomes a portable recording device.

While recording with your iPhone is more practical, it’s nice knowing you can use use your Mac to record that important lecture or meeting in case you forgot the phone at home.

TUTORIAL: How to use Apple’s News app on your Mac

How to use Apple’s Voice Memos app on Mac

By default, Voice Memos is not in the Dock but you can keep it there if you like

With Voice Memos, you can make, edit and share recordings—and this is how.

Making a new recording

The interface transforms and takes on a darkened appearance. Now your real-time waveform dominates the screen, with a scrubber and other playback and recording controls lined alongside the bottom of the window.

Your saved memos are automatically named after your current location. Alternatively, use a “New Recording” prefix followed by a number (“New Recording 1, New Recording 2,…), as defined in Voice Memos preferences.

Here are a few handy keyboard shortcuts to navigate your memo list:

Select the previous memo: Upwards Arrow (↑)

Select the next memo: Downwards Arrow (↓)

Play/pause the selected memo: Space bar

Fast-forward 15 seconds: Rightwards Arrow (→)

Rewind 15 seconds: Leftwards Arrow (←)

Start a new memo: Command (⌘)-N

Trim a memo: Command (⌘)-T

Duplicate a memo: Command (⌘)-D

Delete a memo: Backspace

Undo: Command (⌘)-Z

Preferences: Command (⌘)-,

Enter full screen: Control (⌃)-Command (⌘)-F

Editing recordings

Voice Memos provides a very basic editing interface that lets you trim a memo to take out unwanted parts, rerecord or deleted a memo segment and much more.

How to replace a segment

The app lets you rerecord part of a memo, which comes in handy during long recordings. This lets you fix simple errors on the spot: you’d pause your recording session, rewind to a desired point and resume recording: from that point.

You can easily rerecord any segment of a memo

The red waveform denotes content being recorded over existing audio (white waveform).

It’s even possible to rerecord part of a memo while it’s being captured from scratch: to do so, you would first hit the Pause button while the memo is being recorded, then position the marker to the beginning of the part you want to rerecord and hit that red Replace button.

How to trim a recording

You can trim your memo from the beginning or end (or both)

Drag the handles to select the part to keep: to trim from the beginning, drag the leftmost handle. To trim from the end, drag the rightmost handle. You can also trim a memo from both sides and use the yellow dots on the larger waveform to fine tune the adjustments.

How to delete a segment Sharing recordings

A voice memo can be shared with a friend or saved to a custom location on your Mac.

Exporting recordings

You can save your memo to a custom location on your Mac. You won’t find any Save or Save As commands in the File menu, but don’t your worry the slightest thing: exporting is possible with good ol’ drag’n’drop.

Searching recordings

As I mentioned earlier in this tutorial, the app defaults to naming recordings after your current location, which you can change in Voice Memos preferences. Only the memos that contain your search term in the title are surfaced—the app does not transcribe your recordings to make them thoroughly searchable.

Deleting recordings Undeleting recordings

”Deleted Recordings will be available in the ‘Recently Deleted’ folder for 30 days,” states a message when you deleted your first recording in Voice Memos. This special built-in folder behaves exactly as its description states, pretty much just like Recently Deleted folders in other Apple apps like Notes and Photos.

Permanently deleting recordings

However, if you’re concerned about excess bandwidth consumption or simply don’t want deleted memos to be salvageable or synced across devices, tell the app to immediately delete your recordings.

The 30-day purge window applies to every deleted memo individually.

Renaming recordings Duplicating recordings

To create a duplicate of an existing recording, first select it in the main list, then choose the Duplicate operation from the File menu or press Command (⌘)-D on your Mac keyboard.

Syncing recordings

Before iOS 12 and macOS Mojave, Voice Memos did not use iCloud to synchronize recordings across devices. What you had to do instead was sync the device with iTunes so your audio files could be added to a Voice Memos playlist.

TUTORIAL: How to use Apple’s Stocks app on your Mac

Voice Memos on iOS 12 and Mojave uses iCloud to store your recordings and sync them seamlessly across devices. There’s no dedicated switch to toggle in iCloud settings: just fire up the app and it will automatically find and synchronize any new recordings and all the changes.

How to adjust Voice Memos settings

You have three basic features that can be adjusted to your needs in Voice Memo preferences.

In fact, you’ll find the same settings in Voice Memos for iPhone and iPad as well. To edit them to your liking, choose Preferences from the Voice Memos menu or press Command (⌘)-, on the keyboard. Voice Memos settings don’t sync via iCloud and must be adjusted individually on every device you use the app with.

You can change the following settings:

Clear Deleted: Close when the Recently Deleted folder will permanently wipe your deleted memos clean. You can have it emptied Immediately, After 1 Day, After 7 Days, After 30 Days or Never.

Audio Quality: Have Voice Memos encode recordings with Apple Music-grade AAC compression, which reduces file size significantly and audio quality imperceptibly, or save them without compression for full quality.

Location-based naming: Tick this box to prompt Voice Memos to use Location Services on this Mac and use your current location as the default memo name (be sure that Voice Memos is enabled in System Preferences → Security & Privacy → Privacy and that the box Enable Location Services is ticked).

As evidenced, Voice Memos is not a settings-rich app.

More iOS apps are coming to your Mac

As mentioned earlier, Voice Memos is not the only iOS app to make a leap on the macOS platform. Other stock apps in iOS, like Home, Stocks and News, are also available on Macs for the firs time thanks to the macOS Mojave software.

And that, ladies and gents, is how you use Voice Memos for Mac like a pro!

Need help? Ask iDB!

How To Quickly Search Anything On Your Android Device

Nowadays, most people usually use their Android device as their “personal computer” rather than an actual desktop. Since the latest smartphones are powerful enough to hold an extensive amount of information, you may hardly even have to turn on your computer.

There is just one drawback to having so many files on your phone. The more files you have, the more time it takes for you to find them. At least for now, Android doesn’t have a feature that searches your entire device for the file, but that shouldn’t be a problem.

How to Find Your Files on Any Android Device – Option 1

You’ll see a search bar at the top where you can search for files by name, extension type, and even by number (useful when you’re looking for a contact). At the bottom you’ll see what files have been recently changed and any apps you’ve also installed.

Andro Search will also look for files in Evernote, Microsoft Word, Excel, and OpenOffice, as well as PDF files and other apps. When the app does find the file, it will show you a preview of it, and if it’s what you’re looking for, simply tap on it to open the file. If the file you’re opening is a video, Andro Search will ask you to decide which app you want to open it with.

To the side of the file, you’ll also see a dropdown menu that will give you various options as to what you can do with the file. For example, you can delete, share, get details, open as, and more.

Locate Files on Your Android Device with Jet File Search – Option 2

If the first option didn’t convince you, you could always try the Jet File Search App. In the app’s main page you’ll see all your files divided into different categories such as recent, download, audio, photo, etc.

To search for a file, tap on the search icon at the top-right and explore. When you type in the name of the file, the app won’t show you a preview like the previous app, but you’ll at least see the name of the file. You’ll need to tap the search icon on your keyboard to make the search option appear.

You can also change the way the app sorts your files. For example, you can sort your files by time, type, size, and in alphabetical order. The app can also sort your files in either one, two, or three columns. The app is a little slow when you try to launch it, but it is helpful locating your files.

Conclusion

Image credit: Selective focus on keyboard with magnifier searching concept in dark low key night tone by silvabom/Shutterstock

Fabio Buckell

Just a simple guy that can’t enough of Technology in general and is always surrounded by at least one Android and iOS device. I’m a Pizza addict as well.

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How To Quickly Select Messages, Emails, Files And Notes On Iphone With Two

This undocumented feature in iOS 13 is supported on iPhone, iPod touch and iPad.

It’s not often that you learn a neat new iOS trick like this one. Trust me, two-finger tap is extremely handy when deleting a long list of emails, messages, notes or other items. Follow along with our tutorial included right ahead to learn how you can boost your efficiency and productivity by being able to quickly select messages, emails, files or notes with two-finger tap.

How to use two-finger tap in iOS 13

As mentioned, you can use the two-finger tap gesture in the following Apple apps:

Messages

Mail

Notes

Files

As more stock apps adopt this gesture, we’ll update this tutorial with new instructions.

How to select multiple messages

The two-finger tap gesture works both in the main Message list and when chatting.

From the main Messages list

Here’s how to quickly access the editing interface in the main message list and save time versus having to tap that difficult-to-access Edit button.

1) Launch the Messages app and navigate to the main list.

2) Tap any message thread with two fingers.

3) Now drag with two fingers up or down to select multiple messages.

To scroll your message list while in Edit mode, simply swipe up or down with one finger.

To select multiple lines, swipe with two fingers while in Edit mode.

Once you’ve selected a range of messages to deal with, you can delete them all at once or mark them as read/unread by tapping the respective Delete or Read button.

Doing a three-finger tap is quicker than hitting the three-dotted icon near the top-right corner and choosing the option Select Messages from the menu that pops up at the bottom.

TUTORIAL: How to add subject lines to texts in the Messages app

Now you know how to quickly select, move and delete multiple SMS, MMS or iMessage texts in the Messages app with a two-finger tap and drag on your iPhone and iPad.

From the chat view

And this is how you invoke Edit mode when inside a message.

1) Launch the Messages app.

2) Tap a messages thread to open it.

3) Perform a two-finger tap on a message you’d like to act on.

4) Scroll with two fingers to select multiple messages to move or delete.

To scroll your message list while in Edit mode, simply swipe up or down with one finger.

How to select multiple emails

Here’s how you can quickly access the Edit option in the Apple Mail app.

1) Launch the Mail app on your iPhone or iPad.

2) Navigate to the inbox you’d like to use.

3) Tap with two fingers on an email to enter Edit mode.

4) Drag with two fingers up or down to select multiple emails.

To scroll the list, simply swipe up or down with one finger.

This may or may not be faster than tapping the Edit button in the upper-right corner.

Once you’ve selected a range of email messages you wish to use, you can move them all to a different folder by tapping Move at the bottom, clear them out by choosing the Trash option or mark them as flagged, read or junk by choosing the option Mark.

TUTORIAL: How to flag emails with different colors

Now you know how to quickly select, move and delete multiple emails in the Mail app with a two-finger tap and drag on your iPhone and iPad.

How to select multiple notes

Here’s how to access the Edit option in Notes faster than the usual method.

1) Launch the Notes app on your iPhone or iPad.

2) Tap the default notes folder or one of your custom folders with multiple notes in it.

3) Tap with two fingers on a note to enter Edit mode.

4) Drag with two fingers up or down to select multiple notes.

To scroll the list, simply swipe up or down with one finger.

Performing a two-finger tap and drag is much faster versus tapping the three-dotted button located in the upper-right corner, then choosing Select Notes from the popup menu.

TUTORIAL: How to use password-protected notes

Once you’ve selected a range of notes, you can move them to a different folder all at once or perform a bulk-delete operation by tapping the Move All or Delete All button, respectively.

Now you know how to quickly select, move and delete multiple notes in the Notes app with a two-finger tap and drag on your iPhone and iPad.

How to select multiple files

The two-finger tap gesture is available in the Files app, too.

1) Launch the Files app on your iPhone or iPad.

2) Tap a source in the Locations list.

3) Tap with two fingers on a file or folder to enter Edit mode.

4) Now drag with two fingers up or down to select multiple items at once.

And that’s your shortcut for performing multi-item selections in iOS 13’s Files app.

Need help? Ask iDB!

How To Add Photos To Facebook On Ipad More Easily

If there’s one thing that bothers me about the Facebook app for iPad, it’s that I can’t add captions onto my photos. I can do that by opening Facebook in Safari, but I can’t add the photos through there, nor can I do batch photos. This means a process of constantly moving back and forth between the two apps. I knew there had to be a better, easier way.

It just couldn’t get much simpler and easier than this. There are other apps that are this simple, but again, this is the one that delivers. Upon opening the app, it has the dial buttons in the upper left where you can add, organize, and upload photos. But before doing anything with that, I knew I had to sign in to my Facebook account using the link in the upper right.

Uploading the photo or photos gives you the choice of whether you want it to add the photos to your main account or one of your groups or pages. It offers you that complete control. Once they are fully uploaded, the app gives you options to alert your Facebook friends that you have added photos or share them on Twitter.

Videos can be added this same way. Simply choose the video you would like to add, title it, and add a description. With videos, you can also choose who sees them, whether it’s just yourself, a certain group of friends, everyone, etc. You can also view your own videos, as well as all those of your friends within this app by choosing the appropriate option in the menu bar at the bottom.

iLoader for Facebook HD allows you the full control of adding media to your Facebook account. Reading the reviews, it mentioned a recent update causing the app to crash, but in all I did here, it never crashed on me once, proving its dependability. The app is available on iTunes for $2.99. A free Lite version is also available, and versions for the iPhone and iPod Touch are available as well.

iLoader for Facebook HD

Laura Tucker

Laura has spent nearly 20 years writing news, reviews, and op-eds, with more than 10 of those years as an editor as well. She has exclusively used Apple products for the past three decades. In addition to writing and editing at MTE, she also runs the site’s sponsored review program.

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How To Record Purchase Order And Receipt Note In Tallyprime

 PDF

In some business scenarios, you may want to raise a demand to the supplier for a supply mentioning the required stock details. You can record a Purchase Order in TallyPrime to raise such demand indicating the types, quantities, and agreed prices for products or services. It controls the purchasing of products and services from external suppliers. Similarly, once you have received the goods, you can record a Receipt Note in TallyPrime to account for the goods received and against the existing Purchase Order as well. You can view your purchase bills that are pending and also pre-close orders via partial cancellation or complete cancellation as well.

When the order is placed with the suppliers for the supply of goods, the items, quantities, order due date, and so on, details are given with the Purchase Order Number. Later, when these goods are received, the Purchase Order is tracked for the Order Details

The Outstanding Purchase Order reports are available in TallyPrime. Also, knowing the order position of any item in the Stock Summary is possible. Separate Purchase Order Outstanding report and Purchase Order Summary report are also available.

Open the purchase order voucher screen.

In case the voucher is inactive, you will be prompted to activate the Purchase Order voucher type. Select Yes or press Y to proceed.

Specify the supplier details.

Party A/c Name: Select the party name and press Enter.

As always, you can press Ctrl+A to save and proceed.

Enter Party Details.

Select the Purchase to allocate stock items.

Select stock item.

If orders are split with different due dates, specify the appropriate due date for each lot to be sold.

After entering the due dates for all the lots, press Enter on the Due on field to return to the Voucher Creation screen.

Press F12 (Configure), and set the options as needed. The report appears with the relevant details.

You may have to close orders with negligible quantities yet to be received, or you are no longer planning to receive those pending items from the supplier. Pending references for such orders continue to exist in TallyPrime until you close them. You can pre-close an order from Purchase Order Outstanding reports or from the purchase order transaction and reports.

In this section

Open the purchase order voucher in alteration mode and configure it for pre-closure of the order.

This will pre-close the order partially based on the entered details.

You can also pre-close the purchase order completely.

Open the sales order voucher screen in alteration mode.

As always, press Ctrl+A to save.

Based on your convenience, you can pre-close the orders with the purchase order voucher, receipt note, or purchase voucher.

Press F12 (Configure).

Set the option Show Cleared Purchase Orders to Yes.

Set the option Show Pre-closure Order details to Yes.

Set the option Show Reason to Yes.

          The Order Details screen appears with the Pre-Closed Qty (Closed on) column and Reason for Pre-Close field. Now, you can partially or even completely pre-close orders directly from Purchase Order (Due Only) report.

Pre-close order – partial cancellation of orders

Select the purchase orders (press Spacebar to select more than one order), and press Alt+W (Pre-close Orders).

As always, press Ctrl+A to save.

Pre-close order – complete cancellation of orders

Select the purchase orders (press Spacebar to select more than one order)

As always, press Ctrl+A to save.

In some business cases, after you record a purchase order, the supply might get partially or completely canceled. Also, you may want to keep a track of the purchase orders outstanding and account for the partially or completely canceled orders. TallyPrime provides you with the Purchase Order Outstandings report to view all such outstanding orders. You can also pre-close the outstanding orders and canceled orders at any point in time.

There are different reports under Purchase Order Outstandings. The outstanding orders can be viewed Stock Group-wise, Stock Item-wise, Group-wise, Ledger-wise, or from All Orders.

In this section

This report displays the Purchase Order Outstanding summary of all or a selected Stock Group.

It displays the Date of the order, Order Number, Name of Party, Ordered Quantity, Balance Quantity, Rate, Value of the ordered stock, Due on date for delivering the goods, and the number of days overdue.

You can press F12 (Configure) and set the options as needed, to view the details of the required orders for each account group.

This report displays the Purchase Order Outstanding summary of Stock Items.

Select the stock item from the List of Stock Items and press Enter.

You can press F12 (Configure) and set the options as needed, to view the details of the required orders for each stock item.

You may have created subgroups for your Sundry Creditors based on the region, type of party, city, location, or for each salesman, as per your business need. You can use this report to view the Purchase Order Outstanding for such groups.

Select Sundry Creditors and press Enter.

You can press F12 (Configure) and set the options as needed, to view the details of the required orders for each account group.

This report displays the Purchase Order Outstanding summary of ledgers.

Press F12 (Configure) and set the below options to get a comparison of the number of Orders Booked, Orders Cleared, Pending Orders, and also Opening Orders, if any.

Show Opening Orders to Yes.

Show Orders Booked to Yes.

Show Cleared Orders to Yes.

If you have any pending orders which are yet to be cleared, you can get those orders displayed in the Opening Orders column by setting the date that is one day after the due date set for that order.

You can also set other options as needed from F12 (Configure), to view the required order details for each ledger.

Drill down from the stock item to view the Purchase Orders Outstanding of the stock item in the Order Details screen.

This report displays the Purchase Order Outstanding summary of all the pending orders. It displays the list of stock items with pending purchase orders along with the order details, party details, and due date for delivering the goods. It also provides information on Goods received but Orders not Sent, if any.

Press Alt+F5 (Detailed) to view the purchase orders in detailed format.

Press F6 (Age wise) to view the age-wise analysis report.

Press F8 (All Orders) to view all the orders that are due. This button can be used to view All Orders and Due Orders alternatively.

Press Alt+W (Preclose Orders) to pre-close the purchase orders.

The procedure to record Receipt Notes with or without Purchase Orders is explained below.

Open the Receipt Note voucher screen.

You can activate the Receipt Note voucher type if the voucher is inactive. Select Yes or press Y to proceed.

Enter the Reference No if required and Date.

In Party A/c name, select the party ledger against which you are recording the receipt note.

On the Party Details screen, enter the Order Details and Receipt Details as required.

Select the Purchase Ledger.

Specify the details in Stock Item Allocations screen.

If you select a purchase Order No(s) in the Party Details screen of the invoice:

The stock items details in the purchase order appear in the receipt note.

The Order No.is prefilled in the Stock Item Allocations screen.

If Order No(s) is selected as Not Applicable then specify the details in Stock Item Allocations screen.

Enter a Tracking No. By default, the invoice number appears. You can change it if required by creating a New Number.

Set the Order No. to Not Applicable.

Enter the Quantity and Rate.

Accept the screen

Enter the Narration if required. As always, press Ctrl+A to save the voucher.

A Receipt Note with Tracking No. marked as Not Applicable is an inventory document affecting only the inventory values. This will not affect the accounts. 

You can select the tracking number of the receipt note to track the received goods in the purchase invoice.

Open the purchase invoice and enter the invoice number and date.

Enter the Supplier Invoice No.: and Date.

Henceforth, you can enter the additional details in the purchase voucher until you change the option in F12 (Configure).

Select the party ledger in the Party A/c name.

Select the receipt note reference in the purchase invoice.

Select the Purchase Ledger.

Tracking No.: and Order No.: will be auto-filled by default based on the receipt note and order number reference.

As always, press Ctrl+A to save the voucher.

A receipt note is closed if billed completely. The details appear in the Purchase Bill Pending report if it is partially closed.

Ensure the tracking number feature is enabled.

Record the purchase voucher.

Select the party ledger and stock item.

In the Stock Item Allocations screen:

Select New Number for the Tracking No.

Enter the stock item’s Quantity and Rate. The Amount appears.

Press Enter to return to the purchase voucher.

As always, press Ctrl+A to save the voucher.

You can use the tracking number of the purchase voucher in the receipt note.

The Voucher Type Alteration screen appears.

Set the option to Activate this Voucher Type to No.

Press Y to accept the screen. As always, press Ctrl+A to save the Voucher Type Alteration.

As a result of this change, the Receipt Note voucher types are deactivated, and the Tracking Number no longer appears in the transaction unless you are specifically reactivating it.

Similarly, you can disable the Tracking Number in the   by deactivating the Delivery Note voucher type. As a result, the Tracking Number no longer appears in the transaction.

Open the Rejections Out voucher.

You can activate the Rejections Out voucher type if the voucher is inactive. Select Yes or press Y to proceed.

Provide the party details.

Under Ledger Account, select the party ledger to which you are returning the goods.

The party’s name appears under Supplier’s Name and Address with the address entered in the ledger master.

Provide the stock item details.

Select the stock item. In the Item Allocations screen, the same details appear if you had recorded a receipt note with a tracking number. You can select the relevant tracking number.

In the F12 configuration, enable the option Show Godown–wise Details to view the batch and godown details in the invoice.

As always, press Ctrl+A to save.

The stock will decrease to the extent of the quantity entered in the rejections out voucher.

Purchase Bills Pending report lists all instances of incomplete purchases where goods may have been received but not invoiced. It also lists instances of invoices raised but against which goods have not been received.

This report lists transactions of Goods Recd. but Bills not Recd.: and Bills Recd. but Goods not Recd.:. 

You can view the pending and cleared bills in the Purchase Bills Pending report.

Press F12 (Configure) and set the options as needed.

To drill down to the voucher level, place the cursor on the voucher detail line and press Enter.

The Purchase Bills Pending report can be generated only when the option Tracking Numbers is set to Yes.

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